4.7 Faculty Employment Contract and Offer Letter Process

4.7.1 Employment Contracts

Each newly hired faculty member shall receive either a Mines employment contract, appointment or offer letter, as appropriate to the faculty member’s employment category. In subsequent years, each continuing tenured/tenure-track, teaching, and library faculty member shall be notified, usually in writing, each summer notifying the faculty member of his or her salary for the upcoming academic or fiscal year (as the case may be).  If a faculty member's title or rank changes, a new employment contract, appointment, or offer letter shall be issued by Mines to reflect such change of title or rank. Academic faculty who have an additional appointment as an administrator, Department Head, Division Director, or a Dean, shall receive an addendum regarding the additional appointment, and in subsequent years he or she shall be given salary update information concerning the additional appointment in the salary notification letter.  Other employment contracts, such as extra duties contracts, shall be issued as necessary.

4.7.2 Employment Contract Period or Term of Appointment
 

  1. Tenured and Tenure-Track Faculty, Teaching Faculty, and Professors of Practice
    The contract period for these faculty normally runs from the date of the annual Faculty Conference to the date of spring Commencement for each academic year.  Any exception to these dates shall be noted on the employment contract form or salary notification letter tendered annually by Mines to the faculty member.  Academic year salary is generally paid to faculty members in ten equal installments on the last business day of each month from August through May.  Faculty may request to receive their academic year salary in twelve equal installments. To do so, a deferred pay agreement must be completed in the Payroll office prior to the first day of work in the fall semester and is irrevocable for the academic year to which it applies. If the period of actual service does not equal a full academic year, salary will be earned in proportion to the fraction of the academic year in which services were actually rendered.

  2. Other Non-Tenure-Track Faculty
    Subject to their legislatively mandated employment-at-will status, the appointment renewal period for non-tenure-track faculty will vary according to the duration of the funding which has been secured to support the faculty member's position. Salary shall be paid in monthly installments on the last business day of each month.  If the period of actual service does not equal the full length of the appointment, salary will be earned in proportion to the fraction of the appointment period in which services were actually rendered.
     
  3. Administrative Faculty
    Subject to their legislatively mandated employment-at-will status, the salary evaluation and adjustment period for administrative faculty, and other exempt Mines employees whose salaries are calculated on a twelve-month basis, is normally July 1st through June 30th of each year.  Salary shall be paid in twelve equal installments on the last business day of each month.  If the period of an administrative faculty member's actual service does not equal a full year, salary will be earned in proportion to the fraction of the year in which services were actually rendered.