6.4 Preliminary Tenure Reviews for Tenure-Track Faculty

Governing Policies

Section 8.1.4, Faculty Handbook – Preliminary Tenure Review


Please note that according to Section 8.1.4 of the Faculty Handbook, Preliminary Tenure Reviews of tenure-track faculty should take place during (not after) the sixth semester of the faculty member’s tenure-track service.

The primary purpose of this review is to inform the faculty member and his/her department about progress toward promotion and tenure. The process used to conduct a preliminary tenure review is detailed in section 8.1.4 of the Faculty Handbook. Briefly, the candidate prepares a dossier that is forwarded to the Departmental Promotion and Tenure Committee for review within one month of the start of the sixth semester of service. The Departmental Committee considers the package and makes formal recommendations that are forwarded to the Department Head. The Department Head, in turn, reviews the dossier, the Departmental Promotion and Tenure Committee recommendation and makes his/her own formal recommendation. Upon completion of this process, the Department Head reviews the package, process and findings with their respective college Dean. The Department Head then meets with the candidate, provides him/her copies of all of the written recommendations and discusses the findings of the preliminary tenure review process. The Dean notifies the Provost that preliminary tenure review process has concluded and specifically informs the Provost of untenured individuals who have been identified as “at risk” in terms of performance. The Provost may subsequently require formal presentation of remediation plans for faculty at “risk.”

For additional considerations on preparing an application package that includes information relevant to the various Committees, Department Head and Provost, please see Section 6.5 of the Procedures Manual.

The Office of Academic Affairs conveys the submission date by which the dossier should be submitted to the campus near the end of the Spring semester.

The content that the preliminary tenure review package must conform to the regular promotion and tenure package defined in the Package Template provided on the Academic Affairs website, with the following exceptions:

Faculty Type Package Exclusions
Tenure/Tenure Track Item 4 - Candidate statement should focus on career progress since beginning the CSM appointment. Item 10 – External evaluation letters should be omitted.

Last Revision:

January 3, 2020