2.4 Federal, State and Local Government and Media Relations Procedures
The President of the School, or designee, serves as the School’s primary spokesperson for government relations. To ensure consistent School communication and effective coordination of the School’s federal, state and local government relations, faculty and staff acting as School employees shall communicate and coordinate with the appropriate School federal, state and/or local relations staff (see “Campus contacts information” below), as well as to inform their supervisor:
- prior to and following contacts with federal, state and local government officials and/or their staff; and/or
- if solicited by anyone seeking the School’s support for any potential or pending legislation or policy relating to the School, and before making any representations about the School’s support of such legislation or policy.
This coordination will help ensure that faculty and/or staff have an overview of other campus issues and/or initiatives relevant to the contact, and will help inform appropriate campus offices of any new developments arising from the contact.
This policy does not apply to faculty or staff’s personal involvement in government. In order to properly differentiate the School’s communications from personal communications, faculty and staff shall not use the School’s resources to communicate their personal views on government matters. When communicating personal views on government matters, faculty and staff must clearly state that they are communicating personal views.
Please Note: Exceptions to these procedures include any activities relating directly to the launching of a state or federal grant application that entails going through a peer review process. While these activities are exempt from these guidelines, such activities shall be discussed and coordinated with the Vice President of Research and Technology Transfer.
Campus contact information:
- State and local relations: contact the Chief of Staff
- Federal relations: contact the Vice President for Research and Technology Transfer
The Media Relations Policy requires that:
- All announcements to the media from CSM must be coordinated with the Public Relations Office.
- When approached by the media, faculty may respond within their scope of expertise. But, the Public Relations Office and their supervisor should be informed of the contact as soon as possible after the contact.
- Faculty that know that they will be providing statements or that believe it is likely they will be asked to do so should work with Public Relations on how to best communicate with the media. Public relations has significant experience with the media and how to best convey a succinct and accurate message to the public.
- Media queries of an institutional nature should be directed to the Public Relations Office for reply.
- Finally, remember that information related to students and employees is confidential. Media requests related to individual students or employees should be forwarded to the Public Relations Office or Legal Services.
June 16, 2014