3.9 Sabbatical Requests

Governing Policies

Section 10.2, Faculty Handbook – Sabbatical Leave Policy


Once per year, Academic Affairs will solicit sabbatical requests from faculty and department heads. Sabbatical requests are evaluated by the Board of Trustees on the basis of their merit, supported by the completeness of the required supporting documentation. 

The request should be clearly articulated and submitted as a formal proposal from the faculty member and accompanied by a letter of support from her/his Department Head.  The faculty member’s request should contain the following:

  1. Faculty member’s name, department/division, area(s) of expertise, length of service at CSM (start date), date of last sabbatical (if any), length of sabbatical requested.
  2. A clear and complete description of the activities to be pursued should a sabbatical be granted.
  3. A discussion of how the sabbatical will be of benefit to: 1) the faculty member, 2) to the department/division and CSM more generally as appropriate, and 3) CSM students.
  4. The hardship imposed on the faculty member’s colleagues or department/division should the sabbatical be granted, along with a detailed explanation of how the hardship will be ameliorated, and
  5. A completed Sabbatical Request Summary.

The Sabbatical Request Summary is available at the link below:

Sabbatical Request Summary

Please note that the Board of Trustees (BOT) has developed this form and mandates that it accompany all sabbatical requests.  The form should be filled out completely (i.e., it should not contain one line answers that simply refer to the faculty member’s or Department Head’s memoranda) and it must be kept to one page. In addition, please submit the form in Word format (not PDF). 

The letter of support from the Department Head should clarify and add perspective to the requested sabbatical(s). Additionally, if more than one sabbatical is being recommended in the same department, the Department Head’s letter of support should detail the number of requests for sabbaticals currently outstanding in the department/division, the areas of expertise involved, and how the department/division will handle multiple faculty absences over upcoming year. 

All three documents must be submitted electronically to Academic Affairs by the date published as part of the Academic Affairs calendar.

Finally, the Faculty Handbook requires that a sabbatical report be filed in a timely manner after the conclusion of the sabbatical. A brief (150-200 word) abstract of your sabbatical report, describing your project(s), what you accomplished, and its value to you, your students, your department, and Mines should be included with your final report. Your abstract will be part of the report presented to the Board of Trustees on faculty sabbaticals. Please keep this audience and the word limit in mind. At the BOT’s request, faculty may be invited to make a presentation to the Board about their sabbatical.

Final reports with abstracts can be submitted electronically to Jennie Kenney (jkenney@mines.edu)

Last Revision:

February 25, 2021